Medical Care


If the reason for student’s absence is that they are unwell, they should be kept at until they are fit enough to return to school. This is particularly important to prevent the spread of communicable disease and a good rest will speed up recovery. Please email the class teacher/form tutor explaining your child’s illness/reason for absence. A medical/doctor’s note should be provided for any absence due to illness extending for more than two days.

If the student is not feeling well while at school, the proper procedure is for the student to inform the teacher who will then send the student to the clinic. Parents will be informed by the clinic if need be and it is the doctor decision to have the student collected or sent back to class.

In the case that a student requires medicines that should always occur in the clinic with prior communication with the school doctor.

For any questions/concerns regarding your child’s health, please dial the school’s number at 04 – 519 5222 enter the school directory by pressing 1, then enter 7 and you will be directed to the school clinic, or send an e-mail to: [email protected].You can contact us at any time during official timings. If you cannot reach us, please leave a message with the reception and we will get back to you as soon as we can.

The GFS Clinic Team consists of trained professionals: 2 doctors and 4 nurses with an array of expertise in general children’s health.

Important information that you need is available on the Medical Consent Form that you have signed when you registered your child. If you have missed it, you can find a copy on D6 under resources and it can be submitted to the clinic or a member of Front of House.

If your child has a chronic condition or an allergy and you have not informed the clinic yet, please do so urgently.

We would to take this opportunity to remind you of the GFS Clinic Protocol on what happens if your child ever falls ill.

Clinic Flow and Protocol

  • In the event of an accident / incident, the child will be sent to the clinic.
  • Who should be accompanied by an adult? 
    • Early years students will always be accompanied by a member of staff; either their teacher or teacher assistant for FS1, FS2 and Year 1.
    • For minor incidents, pupils from Year 2 to Year 6, may attend the clinic alone. Or they may be accompanied by a friend, only if needed, following permission from the teacher.
    • Older students usually come alone provided they have permission.
    • Students with serious injuries/conditions will always be escorted by an adult.
    • If not accompanied by an adult, students must always carry their ‘clinic pass’ during lesson times to come to the clinic.
    • Upon arrival at the clinic, students will be registered and assessed by the clinic staff.
  • Appropriate treatment and advice will be given and first aid applied according to the signed medical consent.
  • A medical incident report will be created for serious accidents or incidents.
  • The student will be sent back to the class if deemed to be stable by the clinic team.
  • Unwell students will be observed after treatment for around 20 to 60 minutes in the clinic. Students who need to stay longer may need to go home at the discretion of the clinic staff.
  • For serious incidents and illnesses, parents will be contacted via their registered numbers. If the main contact number is not answered, the clinic will try others on record.

If both parents do not answer; the medical form consent will be followed.

  • When a pupil is required to go home, the clinic staff will make contact with the parents from the clinic, and ask them to pick up their child.
  • Parents are required to pick up their children within a maximum of 1 hour after being informed.
  • Students should not be contacting their parents to collect them if they feel “unwell”. Early exit due to illness or injury will be managed fully by the clinic.
  • The parent or guardian collecting the student will be required to present an ‘Exit Slip’ to the reception and the security personnel at the school gate. This slip is only provided by the clinic after the child is released to the parents.
  • Students with suspected contagious conditions (e.g. Bacterial Throat Infection, Pink Eye, Head Lice, Suspicious Rash, etc.) will be sent home from school. These students are highly contagious to others and must be picked up from school. Students with a temperature of 38° or above will be sent home, and, are not to return to school until they have been to see their usual GP, received treatment or have been fever-free without medication for a period of 24 hours. Students with active vomiting and/or diarrhea, undiagnosed and/or untreated skin rashes or other potentially contagious conditions are not to attend school until the condition is treated (as documented by a physician) or, no longer present. A written letter from their GP is required before the student can return to school.

Physical Education is an important part of our curriculum and all students should participate unless there is a valid medical reason, in which case you must provide a doctor’s note. Generally, if a child is not well enough to take part in Physical Education lessons, they should not be in school.

Issues and Injuries in PE

There are occasional times in Physical Education lessons where students will be excused from participating physically due to illness or injury. Whilst this is often unavoidable, the PE department would like all students to be involved in all activities. At present, non-participants are given tasks ranging from officiating and scoring, to observing and analysing student’s performance.

In order to get students even more involved, even if they are not physically participating, all students are expected to be in PE kit in all lessons. There are obvious times where this is not possible due to a long-term injury, where changing is difficult for example. Nevertheless, in most cases it is possible and will enable students to be more integrated into each lesson rather than being on the periphery.

In order to make PE staff fully aware of any medical issues, students need to bring letters/notes in if they participate physically and we would ask that parents formally contact the department should a student have a long term medical condition that we are not already aware of.

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